| Item | Frequency | Who | Last done | Next due |
|---|---|---|---|---|
| HVAC filter change | Monthly (or per manufacturer spec) | Facilities volunteer / vendor | | |
| Fire extinguisher inspection | Annual | Licensed vendor (required by code in most jurisdictions) | | |
| Smoke / CO detector battery check | Twice yearly | Facilities volunteer | | |
| Roof and gutter inspection | Twice yearly (spring/fall) | Vendor or trained volunteer | | |
| Water heater flush | Annual | Vendor | | |
| Parking lot / walkway inspection (trip hazards, striping) | Annual | Trustees | | |
| Pest control service | Per contract (typically quarterly) | Vendor | | |
| Playground equipment inspection, if applicable | Twice yearly | Trustees | | |
| Kitchen fire-suppression system inspection, if applicable | Per code (typically twice yearly) | Licensed vendor | | |
| Parsonage annual maintenance review | Annual | Trustees chair + SPRC chair + pastor together (¶2533.4) | | |
| Insurance coverage review against GCFA's published schedule | Annual, reported to charge conference | Trustees (¶2533.2) | | |

Add rows for anything specific to your building — a pipe organ, an elevator, a
commercial kitchen hood — each usually carries its own inspection requirement
from code or an insurer, not from this list.

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**This is a starting point, not legal advice.** Employment law varies by state, and your annual conference may have policies that go beyond the Discipline. Before you rely on anything here for a hiring, firing, or compensation decision, run it past your conference office or chancellor.

Paragraph references are to the 2020/2024 Book of Discipline. This document paraphrases; for the binding text, see the Discipline itself.

From Itineracy Commons — https://itineracy.app/commons/forms/maintenance-schedule/
Licensed CC BY 4.0. Adapt it freely; keep the attribution.
Last updated 2026-07-22.